In my Five Behaviors of a Team® workshops, many leaders and managers are surprised to find out that agreement is not a prerequisite for team commitment.

But here’s the truth:

• Meeting someone’s individual preference isn’t necessary for their commitment.
• Group agreement with the decision isn’t necessary for commitment either.

Think about it, how often do we commit to things we don’t prefer—vacation destinations, household chores, and even increased costs of services? Rather than spending time trying to meet all preferences (aka making sure everyone is happy), we should be more intentional about how decisions will be made.

Clarify Decision-Making with the 5 Levels Framework

Clarity about “how a decision will be made” frees the individual members of a team to both engage appropriately and also commit to the final choice…even when there isn’t 100% agreement.

The 5 Levels of Decision-Making Framework can make a huge difference:

• Level 1: I Decide
  The leader makes the decision alone. This is efficient in urgent situations or when the leader has expertise that others lack. But overusing this approach can disengage the team, so it’s best reserved for critical, high-stakes calls.
• Level 2: I decide with your inputThe leader makes the decision but first seeks input from the team. This approach is ideal when decisions benefit from diverse perspectives, but the leader ultimately owns the responsibility. It’s a balance of authority and collaboration.
• Level 3: We decide together
  The team works together to reach a consensus. This process requires and fosters deep collaboration. And it can be time-consuming. Use this level for decisions that have significant, long-term impacts. If consensus isn’t possible, the group can use a fallback methods like a majority vote can be used.
• Level 4: You decide with my input
  Here, the leader delegates the decision to specific team members or a subcommittee but offers guidance when needed. This approach works well for specialized tasks or when distributing workload among the team.
• Level 5: You decide
  At this level, the leader fully delegates decision-making. This builds trust, autonomy, and a self-reliant team culture. Leaders can focus on strategic priorities while empowering team members to lead.

Why This Matters

Establishing clear decision-making levels upfront eliminates guesswork and fosters a sense of inclusivity. For example:

• If a decision is at Level 2, team members know their role is to provide input, not own the outcome.
• For Level 4 decisions, a subcommittee can lead confidently, knowing they have the authority to act.

Practical Steps to Implement This Framework

1. Define decision-making levels upfront.At the start of any project or meeting, be explicit about how decisions will be made. Whether it’s consensus, majority rule, or delegation, setting expectations upfront smooths collaboration.
2. Encourage open dialogue.Create an environment where team members feel safe asking clarifying questions. Normalize the idea that seeking clarity is a strength, not a weakness.
3. Follow up regularly.After decisions are made, check in with your team to ensure everyone understands their role in execution. Even a quick “Does everyone feel clear on the next steps?” can make a big difference.

The Payoff: A Committed & Engaged Team

Clarifying decision-making might seem like a small step, but it’s transformative. It eliminates ambiguity, strengthens accountability, and empowers your team to do their best work.

When your team understands how decisions are made and their role in the process, they’re not just following orders—they’re actively driving success.

So, next time you gather your team, don’t just ask, “Who’s responsible?” Ask, “How can I help you feel clear and confident in that responsibility?”

To stronger, more decisive leadership.

Learn more about Five Behaviors® Workshop for your team.